Oxygen IT is committed to protecting your personal data and using it responsibly. We collect and process your information to deliver our services, manage recruitment and employment, and improve your experience on our website.
This includes contact details, usage data, cookies, and other identifiers. We only share data where necessary, store it securely, and retain it for no longer than required. You have rights under UKGDPR, including access, correction, and erasure. You have rights under privacy law* about your personal information, including access, correction and erasure.
We will comply with the data protection principles when gathering and using your personal data, as set out in our UK GDPR Data Protection Policy. A copy of which can be obtained from info@oxygenit.co.uk.
Lee Sainsbury
April 2026
*The Data Use and Access Act (DUAA) 2025 is a new legislation that updates existing data protection laws in the UK, aiming to promote innovation while ensuring data protection rights are upheld. In summary, while GDPR and DPA provide a framework for data protection, the DUAA introduces specific changes to align with UK needs and enhance data protection measures.
Introduction
This Privacy Policy explains how Oxygen IT collect, use, share, and protect personal data across website interactions ensuring compliance with the UKGDPR and the Data Protection Act (2018). We are committed to safeguarding your privacy and ensuring compliance with the UK General Data Protection Regulation (UK GDPR).
Who Collects Your Information
Oxygen IT is the data controller. Personal data may also be processed by us and authorised third parties acting on our behalf.
Categories of Personal Data We Collect
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
We may collect and process the following types of personal data:
- Website Visitors
- Name, email address, phone number, postal address
- Data submitted via contact forms or email
- Usage data (IP address, browser type, device identifiers)
- Cookies and tracking data (session, persistent, flash cookies, web beacons)
How We Collect Your Data
Data is collected directly from you, via our website.
We may also receive data from professional bodies, GOV.UK, and Companies House.
How We Use Your Data
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
We use personal data to:
- Provide and maintain services
- Respond to enquiries and applications
- Monitor website usage and improve user experience
- Fulfil legal and contractual obligations
- Prepare tender documentation and promotional materials
Data Retention
We retain personal data only as long as necessary for its intended purpose. Recruitment data is retained for a reasonable period post-application.
Your Rights
You have the right to:
- Access your personal data
- Request correction or erasure
- Object to processing
- Request data portability
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise these rights, contact our Data Protection Officer at info@oxygenit.co.uk.
Data Security
We implement appropriate technical and organisational measures to protect personal data. Access is restricted to authorised personnel, and all processing is subject to confidentiality and security protocols.
We have procedures in place to respond to data breaches and will notify affected individuals and regulators where required.
Access to personal data is restricted to those who have a genuine business need to know it.
Cookies and Tracking Technologies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
For more information, refer to our Cookies Policy.
Embedded Content From Other Websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who We Share Your Data With
If you request a password reset, your IP address will be included in the reset email.
How Long We Retain Your Data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What Rights You Have Over Your Data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where Your Data Is Sent
Visitor comments may be checked through an automated spam detection service.